Fellows’ Committee – Policies and Procedures
International Urogynecological Association
Article 1. Name and Mission
Section 1: The name of this organization shall be the Fellows’ Committee of the International Urogynecological Association (IUGA).
"Fellows” are those members of the Association who are in a training program in Urogynaecology, during or after completion of their residency, usually in a hospital or an academic setting.
Section 2: The mission of the Fellows’ Committee is to contribute to the academic development of fellows in the field of Urogynecology/Female Pelvic Medicine and Reconstructive Surgery by fostering international scholarship. The mission is executed through the following objectives:
a. to facilitate mentorship by bringing fellows and prominent academic attending physicians together for committee-sponsored educational programs and research meetings.
b. to further the growth of our field by fostering international relationships and stimulating collaboration.
c. to fund and oversee the structure of the IUGA Fellows’ Research Network, which aims to promote research training and to expose fellows to multi-national, multi-center research trials.
d. to stimulate international dialogues on current and future issues in our field.
e. to provide an avenue through which fellows can generate proposals for IUGA Research Grants, IUGA International Fellowship Grants, and IUGA Educational Observerships.
f. to design educational programs specifically aimed at fellows at annual IUGA meetings.
g. to improve accessibility to annual IUGA meetings and regional symposia by working to reduce the cost of registration, lodging, and workshops.
h. to promote, support, and oversee membership of fellows in other IUGA committees.
i. to encourage and coordinate fellow-initiated publications.
Article 2. Membership and Dues
Section 1: Membership in the Fellows’ Committee of the IUGA is open to all interested Urogynecology fellows holding membership with IUGA. Fellows from accredited and non-accredited fellowship programs around the world are eligible for membership. Membership applications from fellows in other specialties and allied health sciences, who have an interest in pelvic floor disorders will be considered on a case-by-case basis by the Fellows’ Executive Committee/Membership Office of the IUGA.
Section 2: New members will be added to the organization yearly at the Annual Meeting of the IUGA.
Section 3: Invitations for membership will be disseminated 2 months prior to the Annual Meeting of the IUGA
Section 4: All members of the Fellows’ Committee are required to complete an information form. Information on the form will be maintained by the Secretary of the Fellows’ Committee and will be used solely for member communication duties of the Executive Board of the Fellows’ Committee.
Section 5: Members must be prepared to be participants in Fellows’ Committee activities, with membership automatically implying an agreement to:
a. commit to a membership term of at least 2 years
b. maintain membership dues in IUGA
c. attend at least one Annual Meeting of the IUGA during the term of membership
d. respond to requests in a timely fashion
e. provide membership agreement form with specific activity summary annually by February 1st
f. provide the Fellows’ Committee office with current contact information
Section 6: There are no permanent dues for membership. However, the Executive Board reserves the option to establish membership dues as necessary in order to support organization functions.
Section 7: Membership will conclude upon graduation from a member’s fellowship program or be extended for a maximum of two (2) years after completion of a member’s fellowship.
Article 3. Organization of the Fellows’ Committee
Section 1: Elected officers
a. Two elected officerial positions, Chair and Co–Chair will constitute the Board. Elected Chair can be either a junior faculty member or a fellow member, whereas elected Co-Chair can be a fellow member of the Committee. Nominations are subject to an active membership of the committee for 2 years for the Chair and 2 years for the Co-Chair position
b. elected officers voted by the majority of active Committee members will serve a 2-year term. The term is not renewable unless no other nominations are available.
c. an invitation for nominations for the elected positions and subcommittees will be delivered 2 months prior to the Annual Meeting of the IUGA
d. officers will be elected yearly at the Annual Meeting of the IUGA
e. a majority vote by the members of the Committee (see Article 3. Section 2) will determine which members will be elected to a given position
e. the number of officers elected each year will be determined by the number of open Board positions to be filled
f. responsibilities of the elected officers include:
(i). planning Fellows’ Committee meetings at the Annual Meeting of the IUGA
(ii). administering Fellows’ Committee funds, preparing budgets, meeting financial reporting requirements
(iii). communication with the faculty advisory board
(iv). promotion, support and overseeing membership of fellows in other IUGA committees.
(v). communication with Fellows’ Committee members
(vi). attending all Fellows’ Committee meetings
Section 2: Sub-committees
a. six sub-committees will exist to facilitate the mission of the Fellows’ Committee
(i). Maintenance of bylaws and membership
(ii). Fellows’ Research Network
(iii). Social planning
(iv). Mentoring program
b. an invitation for nominations for sub-committee participation will be delivered 2 months prior to each Annual Meeting of the IUGA
c. a minimum of two members will constitute each sub-committee
d. appointments to sub-committees will be made yearly at the Annual Meeting of the IUGA
e. the elected officers will then determine which nominated members will assume open sub-committee positions
f. the number of members appointed to sub-committee positions will be determined by the number of open positions to be filled
g. appointed members will serve a term equivalent to the time remaining in their fellowship training, renewable for two (2) years following completion of fellowship/training program
h. additional sub-committees will be created at the discretion of the Board and the members of the sub-committees as needed to fulfill the mission of the Fellows’ Committee
i. sub-committees will be dissolved at the discretion of the Board should the goal of the sub-committee be achieved and no further involvement of that sub-committee be required
j. responsibilities of sub-committee members:
(i). communication with the elected officers of the Fellows’ Committee
(ii). communication with the faculty advisory board
(iii). communication with Fellows’ Committee members
(iv). attending all Fellows’ Committee meetings